Requirements Checklist

REQUIREMENTS CHECKLIST for:

New Appointment
Professor
Approval Time-Frame: 12 - 14 months
(printed on 4/16/2023)

General Considerations:

Must be a member of Cleveland Clinic professional staff, and are committed to a career in academic medicine, including expanded teaching of medical trainees.
Does not currently have a faculty appointment in the regular track. Or, can currently have a faculty appointment in the clinical/adjunct track and wants to move to the regular track. Contact CCLCM Faculty Affairs with any questions.
All staff at main campus MUST apply in the regular track. Staff at regional locations that are interested in academic medicine (increased professional service, teaching, and research) should apply in the regular track.
Primary Area of Excellence – must declare and provide evidence of a reputation in this area. Please choose from:
- Professional Service (clinical & administrative) – the majority of candidates will choose this option because their primary focus is clinical along with administrative duties at Cleveland Clinic, regionally, and nationally through societies and journals. --National reputation is required--show more
  - Clinical Service:
    - For those faculty engaged in it, excellence of clinical service will be recognized and evaluated as part of the combined achievements that qualify for a new appointment or promotion.
    - Excellence shall be judged by both objective and subjective measures.
    - The determination of the level of clinical excellence achieved by a candidate for appointment or promotion may include consideration of materials not limited to the following:
      (1) specialty and subspecialty board certification and recertification;
      (2) outcomes data, if available, including mortality and morbidity data, comparative length of stay data, and surveys of patient satisfaction;
      (3) documentation of a reputation for excellence in one’s clinical specialty as evidenced by membership or fellowship in professional societies, especially in leadership positions, and awards for clinical service or patient satisfaction;
      (4) documentation of scholarly activities that influence the practice of medicine nationally; and
      (5) recognition as an authority as indicated by consultations, invited lectures and seminars, visiting professorships, and invited writings.
  - Administrative Service:
    - All faculty will be expected to make administrative service contributions.
    - Examples of administrative service include but are not limited to:
      (1) significant administrative contributions;
      (2) significant contributions to university, hospital, or clinical practice welfare;
      (3) participation in departmental, hospital, university, and/or medical school committees;
      (4) professional memberships and activities and services related to professional societies;
      (5) participation in research review committees of the state and federal government and of voluntary health organizations;
      (6) service on editorial boards of scientific journals or as an examiner on subspecialty boards;
      (7) participation and/or leadership in educational and professional society committees or committees of national, state, and local voluntary health agencies, such as the Academy of Medicine and the Ohio State Medical Association.
- Teaching – will choose if their reputation is as an educator and education is the subject of some of their publications and presentations and it is how they earned their reputation. Otherwise, for the majority of candidates, Teaching will be a Secondary Area of Excellence. --National reputation is required--show more
  - A high level of teaching effectiveness, involving the organization, evaluation, and transmission of knowledge, is a primary criterion as well.
  - The candidate shall have demonstrated a capacity and a desire to maintain teaching effectiveness and show capacity for continuing growth as a teacher.
  - Standards relating to teaching include:
    (1) preparation and presentation of material in a well-organized, current, and stimulating fashion as viewed by peers and students;
    (2) leadership in design, organization, and/or presentation of a course, clinical program, or subdivision thereof;
    (3) ability to evaluate and counsel students; and
    (4) participation in postgraduate educational activities.
  - Teaching settings are to be broadly defined. They may include medical student teaching in all venues, undergraduate and graduate courses teaching throughout the university; graduate medical and postgraduate medical teaching; student advising and continuing medical education, and community teaching.
  - Contributions, in general, include functions concerned with the planning and implementation of teaching concerning content, depth, coverage, sequence, evaluation, and coordination. Recognition will be given to original, innovative, and unique contributions and published reports of such contributions.
  - Teaching may be judged to be of high quality, however, without being innovative or original.
  - In addition, since administration of education efforts is an integral component of the teaching process, service as a subject committee chair, area of concentration chair, core clerkship director, section leader, residency training program director, or equivalent positions, and service on educational committees constitute significant criteria for consideration.
- Research – will choose if they spend almost 100% of their time conducting research as either an independent, team scientist, or a combination of both (please explain in your Personal Statement).show more
  - Excellence in scholarly research, involving the discovery, organization, interpretation, and transmission of knowledge, is the primary criterion.
  - The quality of the research program of an individual shall be evaluated as to the originality, depth, rigor, and thoroughness of the studies.
  - Important discoveries and innovations in techniques or methods shall lend weight to the assessment.
  - The research may be laboratory, non-laboratory, or patient-based or a combination thereof.
  - While the evaluation of research accomplishment has traditionally focused on the faculty member’s individual achievements, the present and future of science will place increasing emphasis on interdisciplinary research team science.
  - Where relevant, therefore, a faculty member’s contributions to interdisciplinary research team science shall also be considered.
  - Such factors as originality, creativity, indispensability, and unique abilities may be considered when making this evaluation.
  - Independent scientist: it is suggested to have noteworthy grants and publications in which you are listed as primary, secondary, or senior author. If you are in the Lerner Research Institute, you should be full staff, and it is best to start your CCLCM application immediately after your LRI promotion. --Sustained National or International reputation is required--
  - Team scientist: there is no minimum of FTE or funding and usually there are more publications than most individual scientists, and it is more common to be a middle author. Although no minimum funding is required, participation in other investigators’ grants is expected. Your Personal Statement and chair nomination letter should note “team scientist” and how integral you are to the papers and projects you are involved with. If you are in the Lerner Research Institute, you should be full staff, and it is best to start your CCLCM application immediately after your LRI promotion. --Sustained National or International reputation is required--
Secondary Area of Excellence – must declare and provide evidence of acceptable contributions in this area.
- Must choose a different area than your Primary Area of Excellence.
- This should be noted in your Personal Statement and possibly in a Teaching Portfolio.
Final Area of Excellence – must mention contributions you have made to this area.
- Must choose a different area than your Primary and Secondary Areas of Excellence.
- This should be noted in your Personal Statement.
Please read the CWRU Appointment and Promotion Standards for more detailed information.

Required application materials: expand all

Open Online Application (required) Click to start your Online Application
1. Choose the most appropriate rank, and use our Comparison Tool to review the requirements.
2. Open your application right away and begin completing it.
CV (required)
1. MUST BE IN THE CCLCM CV TEMPLATE
2. Must exactly match the template (font, font size, date order, section format, etc.). Please don't submit your application until it does.
3. Download CCLCM CV Directions, Example & Template 2021.
Chair's Nomination Letter (required)
1. Select either your department or institute chair who knows you best.
2. Your chair’s department must align with the CCLCM academic department you have chosen.
3. By requesting a nomination letter, you agree that you have read the requirements for this rank and know that you have the needed reputation in your Primary Area of Excellence and acceptable contributions in a Secondary Area of Excellence.
4. Your chair, who writes your nomination letter, may NOT also serve as a referee.
5. Your nomination letter can only be requested through a link in your online application. Your chair will receive directions on what to include in the letter. This is the information you chair will receive
  - Advocate strongly on your behalf regarding your Primary and Secondary Areas of Excellence.
  - Explain your past, current, and future roles in the department and how you help fulfill department and institutional goals.
  - Discuss what curricular, research, and clinical directions you are pursuing.
6. The letter is confidential and cannot be shared with you.
Diversity, Equity, and Inclusiveness (DEI) Statement (optional)
1. The contributions of faculty members toward promoting diversity and equity should be recognized and credited in conjunction with other faculty achievements. These contributions may be considered positive factors in evaluating a faculty member’s performance.
2. Will only be shared with the CAP and CAPT committee members, and not with referees.
3. Your optional DEI Statement should:
  - Be a maximum length of 2 pages.
  - Include at the top the title of Diversity, Equity, and Inclusiveness Statement, your name, and the date.
  - Include at the bottom the page numbers.
  - Not be on letterhead or signed.
Journal Publications (3-5 documents only)
1. When possible, ALWAYS choose publications that feature you as first, second, or senior author.
2. You may upload a book chapter, but not a whole book.
3. Do not upload a list of your publications.
4. Do NOT upload copies that are password protected!
Personal Statement (required)
1. You have up to 2 pages to explain to your referees and the review committees why you have the reputation required to support the Primary Area of Excellence you have chosen and acceptable contributions in a Secondary Area of Excellence.
2. You should clearly explain the following:
  - Your Primary Area of Excellence (Professional Service, Teaching, or Research);
    - What you have achieved, your goals for the future, and what you have done that shows you meet the needed reputation.
  - Your Secondary Area of Excellence (choose a different area of Professional Service, Teaching, or Research);
    - What you have achieved and your goals for the future in this secondary area.
    - A Secondary Area is required, so make sure you explain your acceptable contributions.
  - The Final Area of Excellence (choose the final area you have not discussed);
    - Mention contributions you have made to this area.
  - Explain any other achievements or specifics that you did not mention in the above areas.
    - Remember to explain items that are not easily derived from your CV and can help explain your full professional story.
  - Summarize the faculty rank you are applying for and how you have achieved the required reputation.
    - This is the time to give details on your successes and explain why you are qualified for this rank.
3. Any professional who reads your Personal Statement should be able to easily understand the evidence that supports your Primary and Secondary Areas of Excellence.
  - Do not make the referees and reviewers figure out your reputation – explain it in detail for them!
  - Use lay persons language and avoid using acronyms from your specialty.
4. Your Personal Statement should:
  - Be a maximum length of 2 pages
  - Include at the top the title of Personal Statement, your name, and the date
  - Include at the bottom the page numbers
  - Not be on letterhead or signed
Teaching Evaluations and Evaluation Summary (optional, recommended, or required)
1. Some candidates (see below) must provide an Evaluation Summary along with their Teaching Evaluations from the past 3 years, or 3 of the most recent years available.
  1. Required: Primary Area of Excellence = TEACHING
    - Teaching Evaluations and Evaluation Summary are required.
    - At CWRU it is highly recommended, but at CCLCM it is now required because it helps to strength the application packet.
  2. Recommended: Secondary Area of Excellence = TEACHING
    - Teaching Evaluations and Evaluation Summary are recommended.
    - If your Secondary Area is Teaching it is a good idea to show your strengths and dedication by including this optional item, though your application should be fine without it.
  3. Optional/Allowed: All others can submit if they choose
    - Any candidate can submit this item, but it is not needed and will not hurt your application if you leave it out.
2. Everything should be combined into one PDF with the Evaluation Summary as the top page and uploaded into your application.
3. If you do not have any teaching evaluations then you cannot submit an Evaluation Summary.
  1. Instead, you must upload a document with a short explanation of why evaluations were not collected in your department.
  2. For example: “I do not have any teaching evaluations due to the department standards regarding the collection of evaluations. Instead, CCLCM Faculty Affairs will try to solicit additional trainee referee letters. Thank you.”
4. The Evaluation Summary must be written by either your department or institute chair, institute administrator, or your institute education administrator. If your chair/administrator isn’t completely familiar with your teaching, you should provide them with a bio on your activities along with your 3 years of evaluations for them to summarize. The Evaluation Summary should be signed/dated/letterhead, be 1-3 paragraphs long, and include:
  - Summary of your teaching evaluations and how you compare with others in the department.
  - The groups of learners you teach (medical students, residents, fellows, post-docs, staff, other trainees at various levels).
  - What current and future teaching you do in the department, Cleveland Clinic, CCLCM, CWRU, CME courses, etc. (this should NOT be a list of each individual course you taught).
5. If you must skip a year because the program does not have enough trainees to trigger an evaluation report, insert a note to explain (add a page in the PDF that says, "Not enough trainees to evaluate and the year.")
6. Evaluations must only cover yourself and NOT other staff; if needed, highlight the sections of the evaluation that pertain to you or the group at large. Do NOT include pages that don’t mention you
7. Evaluations may come from many types of Teaching, including CME courses, training, lectures, grand rounds, presentations, etc. You can use evaluations from MedHub, CCLCM Courseval, other programs, or evaluations created by your department. Ask your Administrator (institute or education) to create, send/hand out, and collect evaluations.
8. For those submitting Teaching Evaluations and Evaluation Summary – CCLCM and CWRU review committees heavily consider poor evaluations: low scores and negative comments. If your scores are below the departmental average or you have many negative comments, it may jeopardize your application. Consider waiting until the issue is resolved to apply for an appointment or discuss your plan of action and goals in your Teaching Portfolio. Your Evaluation Summary and Nomination letter should also address the situation.
9. If you are required to submit evaluations – if you do not have any evaluations you are still allowed to submit an application. In place of the evaluations and an Evaluation Summary, you will instead upload a document with a short explanation of why evaluations were not collected in your department. For example: "I do not have any teaching evaluations due to the department standards regarding the collection of evaluations. Instead, CCLCM Faculty Affairs will try to solicit additional trainee referee letters. Thank you."
Teaching Portfolio (optional, recommended, or required)
1. CWRU has a broad definition of Teaching that covers many different audiences, subjects, and situations. All are important and should be noted.
  - Primary Area of Excellence in Teaching – a Portfolio is required. It should not exceed a maximum of 25 pages but can be shorter. Read instructions carefully and do NOT include teaching evaluations or trainee letters; instead, comment on how you have used these to improve your instruction.
  - Secondary Area of Excellence in Teaching – a Portfolio is recommended. In this scenario, the size can be smaller, maybe 3-7 pages. Read instructions carefully and do NOT include teaching evaluations or trainee letters; instead, comment on how you have used these to improve your instruction.
  - All others – a Portfolio is allowed. Any candidate can submit a Portfolio, and the size can be smaller, maybe 3-7 pages. Many choose to complete a Portfolio to expand upon their teaching contributions without taking space in their Personal Statement. Read instructions carefully and do NOT include teaching evaluations or trainee letters; instead, comment on how you have used these to improve your instruction.
  - Information to review: Teaching Portfolio Template and Instructions
Terminal Degree(s) (required)
1. Upload a scanned copy or photo of your terminal degree: MD, PhD, DO, MBBS, PharmD, JD, etc.
  1. If a translation is needed, also upload a copy.
2. Do NOT upload any other certificates (testing, training, residency, fellowship, or licensure) or other diplomas (bachelor's/master's).
Referee Names (total input: External-14 names, Colleague-5 names, Trainee-8 names)
1. CCLCM Faculty Affairs Office will solicit the referee letters, and NOT the candidate.
  1. If a referee contacts you during the application process, please let them know that all questions must be referred to CCLCM [email protected]
  2. Letters will be solicited AFTER your application is submitted and AFTER the Faculty Affairs team has reviewed and determined that your documents have met the necessary requirements.
2. Referee letters and the names of those who provide them are confidential and can never be disclosed, even to your chair.
3. All referee requirements are the same for Associate Professor and Professor – there is no difference.
4. Lerner Research Institute – LRI CAP referee letters (external, colleague, and trainee) can be used for your appointment if the letters are no more than 2 years old.
  1. It is essential to apply for your CCLCM appointment, immediately upon receiving your LRI staff promotion.
  2. Contact your Administrator and ask them to send one email with each letter as a separate PDF to [email protected].
    - You must enter ALL the LRI referee names into your CCLCM application.
    - If you did not give LRI enough names, you will need to put in extra names to meet the CCLCM minimum number of required names.
    - Faculty Affairs will upload the letters it receives from your administration.
    - If the amount of letters CCLCM receives from LRI meets our standards, then we will not need to solicit any other letters in that referee category.
5. External referees (input 14 names)
  1. Minimum of 6 acceptable external letters are needed to move your application forward. If more letters are received, they will be used.
  2. Need to enter a minimum of 14 external names into your online application. You are allowed to put in enter extra names so your letters are received quicker.
  3. External referees will receive your CV and Personal Statement (and your Teaching Portfolio, but only if Teaching is your Primary Area of Excellence).
  4. Must choose external referee names that hold the faculty rank of Professor (full-time) or work at the National Institutes of Health with the title of NIH Senior Investigator, NIH Senior Scientist, or NIH Senior Clinician. They can be national or international.
    - Letters from Associate Professor, Clinical Professor, Research Professor, Directors, Chairs, Presidents, etc., will be discarded!
    - May choose one Professor Emeritus (if retired for less than 3 years and still academically involved).
  5. Submit verification in your application that each external referee holds the required rank by providing one form of proof:
    - Link to the institution faculty website that shows proves the external referee holds the rank of Professor, NIH Senior Investigator, NIH Senior Scientist, or NIH Senior Clinician
    - Social media sites such as LinkedIn do NOT qualify as proof.
    - Carefully read the website to make sure the required rank is current.
  6. Search your CV for each external referee's name to ensure you have never collaborated with them on any paper, project, or presentation within the past 7 years! See page 6 of the CWRU Appointment and Promotion Standards for official details.
  7. "Arm's Length" rules to follow so you can avoid complications:
    1. MUST NOT HAVE...
      A close familial/friend relationship with you or be anyone who is likely, or perceived to be likely, to be predisposed, positively or negatively, about you.
      Served as your doctoral or postdoctoral supervisor, a mentor, or a staff member in your department when training or working.
      Been someone you supervised (former mentee, trainee, or student).
      Served as your supervisor or received compensation from or on behalf of you (in any type of employment relationship).
      Been a former institution, departmental, or school colleague within the past 7 years (even if you didn’t work directly with them). Visiting professor is fine.
      A close research/project collaboration with you within the past 7 years, or actively planning to collaborate with you
      Coauthored with you within the past 7 years, or actively planning to coauthor with you – other than those produced by membership on a committee, consortium, or task force.
      Participated in a large presentation/project that you both created within the past 7 years, or are actively planning with you.
      More than ONE referee from the same institution or same city as it weakens your application.
      Anyone from Northeast Ohio academic institutions, Cleveland Clinic (all enterprise locations), CWRU, or CWRU-affiliate institution as it is not allowed.
    2. MUST BE...
      "Arm's length" and should NOT have a close personal relationship with you, other than an acquaintance.
      A recognized expert in your field or a related field and be affiliated with an academic institution.
      In your subspecialty, or, if it is small, from a broader field or a related subspecialty.
    3. MIGHT HAVE...
      Asked you to write a chapter in a book they edited or reviewed your manuscript for publication.
      Been made aware of your work through publication, presentation, casual personal exchange, invitation to present at a conference they organized, or visiting professor at their institution.
      Participated with you in a panel or large committee in which you did not work closely together or had a short participation time.
      NOTE: On your CV, under each item that falls into this exception, list the external referee’s full name and annotate how you did not work closely with each other or it was a brief committee.
      Have been on a large publication or research with you but not directly involved. Many large papers or projects have numerous authors who submit information but do not work closely with each other or are cited but were not involved in direct collaboration.
      NOTE: On your CV, under each item that falls into this exception, list the external referee’s full name and annotate how you did not work with each other.
      Asked them at a conference if you can have their business card so they can serve as an external referee for your future application.
    4. NOT SURE?
      Consider leaving out any referee you are unsure about or might be too close to you
      When in doubt, leave them out!
  8. Your Department/Institute Administration is allowed to contact your External Referees BUT these rules must be followed:
    1. Ask your Department or Institute Administration office to reach out to your selected external referees
    2. Department/Institute Administration must use the CCLCM email template to contact external referees. Have them email [email protected] to receive the template and instructions.
    3. Your Administration will let you know if you need to add in more external names, but cannot tell you who declined or the reason.
6. Colleague referees (input 5 names)
  1. Minimum of 2 acceptable colleague letters are needed to move your application forward. If more letters are received, they will be used.
  2. Are current or former colleagues or supervisors that can comment on your administrative service role in a committee, project, or activity in which you were both engaged; and/or any of your teaching activities. The referee will be asked to draw upon their personal experiences with you and will usually not receive your CV or Personal Statement. They can be national or international.
  3. You are allowed to contact your colleagues BEFORE submitting your application. You may ask if they are available to write a reference letter in the future when you apply for a faculty appointment. If they are too busy, that is fine, move on to another person. Once you submit your application, you can no longer speak with your colleagues about the letter.
  4. It is preferable, but not required, that colleague referees have an academic appointment and are in a position to evaluate you at your current level
  5. Research - Team scientist:
    - Research - Team scientist:
      MUST enter 5 extra team lead scientist colleague names into your application; make sure they can vouch for your valuable input to their papers and grants (how you are indispensable).
      Your application will need 2 extra team colleague letters to move forward (for a total of 4 colleague letters).
      MUST email [email protected] the names of the 5 team lead scientist colleague referees you entered.
7. Trainee referees (input 8 names)
  1. Minimum of 4 acceptable trainee letters are needed to move your application forward. If more letters are received, they will be used.
  2. Are any current or former students/trainees at any education level that you taught here or at another institution. They can be national or international and will usually not receive your CV.
  3. You are allowed to contact your trainees before submitting your application. You may ask if they are available to write a reference letter in the future when you apply for a faculty appointment. If they are too busy, that is fine, move on to another person. Once you submit your application, you are no longer allowed to speak with your trainees about the letter.
Submit Online Application (required)
1. You must SUBMIT your application in our College Portal so CCLCM Faculty Affairs can begin processing it.
2. Applications are processed in the order received and high volume may delay processing
3. Your application will be reviewed, and Faculty Affairs will contact you if any documents need to be updated.
4. Anytime you update your CV, you should upload a new version into your application with the current date, making sure it is in our mandatory CCLCM TEMPLATE and accurate.

REQUIREMENTS CHECKLIST for:

New Appointment
Associate Professor
Approval Time-Frame: 12 - 14 months
(printed on 4/16/2023)

General Considerations:

Must be a member of Cleveland Clinic professional staff, and are committed to a career in academic medicine, including expanded teaching of medical trainees.
Does not currently have a faculty appointment in the regular track. Or, can currently have a faculty appointment in the clinical/adjunct track and wants to move to the regular track. Contact CCLCM Faculty Affairs with any questions.
Primary Area of Excellence – must declare and provide evidence of a reputation in this area. Please choose from:
- Professional Service (clinical & administrative) – the majority of candidates will choose this option because their primary focus is clinical along with administrative duties at Cleveland Clinic, regionally, and nationally through societies and journals. --National reputation is required--show more
  - Clinical Service:
    - For those faculty engaged in it, excellence of clinical service will be recognized and evaluated as part of the combined achievements that qualify for a new appointment or promotion.
    - Excellence shall be judged by both objective and subjective measures.
    - The determination of the level of clinical excellence achieved by a candidate for appointment or promotion may include consideration of materials not limited to the following:
      (1) specialty and subspecialty board certification and recertification;
      (2) outcomes data, if available, including mortality and morbidity data, comparative length of stay data, and surveys of patient satisfaction;
      (3) documentation of a reputation for excellence in one’s clinical specialty as evidenced by membership or fellowship in professional societies, especially in leadership positions, and awards for clinical service or patient satisfaction;
      (4) documentation of scholarly activities that influence the practice of medicine nationally; and
      (5) recognition as an authority as indicated by consultations, invited lectures and seminars, visiting professorships, and invited writings.
  - Administrative Service:
    - All faculty will be expected to make administrative service contributions.
    - Examples of administrative service include but are not limited to:
      (1) significant administrative contributions;
      (2) significant contributions to university, hospital, or clinical practice welfare;
      (3) participation in departmental, hospital, university, and/or medical school committees;
      (4) professional memberships and activities and services related to professional societies;
      (5) participation in research review committees of the state and federal government and of voluntary health organizations;
      (6) service on editorial boards of scientific journals or as an examiner on subspecialty boards;
      (7) participation and/or leadership in educational and professional society committees or committees of national, state, and local voluntary health agencies, such as the Academy of Medicine and the Ohio State Medical Association.
- Teaching – will choose if their reputation is as an educator and education is the subject of some of their publications and presentations and it is how they earned their reputation. Otherwise, for the majority of candidates, Teaching will be a Secondary Area of Excellence. --National reputation is required--show more
  - A high level of teaching effectiveness, involving the organization, evaluation, and transmission of knowledge, is a primary criterion as well.
  - The candidate shall have demonstrated a capacity and a desire to maintain teaching effectiveness and show capacity for continuing growth as a teacher.
  - Standards relating to teaching include:
    (1) preparation and presentation of material in a well-organized, current, and stimulating fashion as viewed by peers and students;
    (2) leadership in design, organization, and/or presentation of a course, clinical program, or subdivision thereof;
    (3) ability to evaluate and counsel students; and
    (4) participation in postgraduate educational activities.
  - Teaching settings are to be broadly defined. They may include medical student teaching in all venues, undergraduate and graduate courses teaching throughout the university; graduate medical and postgraduate medical teaching; student advising and continuing medical education, and community teaching.
  - Contributions, in general, include functions concerned with the planning and implementation of teaching concerning content, depth, coverage, sequence, evaluation, and coordination. Recognition will be given to original, innovative, and unique contributions and published reports of such contributions.
  - Teaching may be judged to be of high quality, however, without being innovative or original.
  - In addition, since administration of education efforts is an integral component of the teaching process, service as a subject committee chair, area of concentration chair, core clerkship director, section leader, residency training program director, or equivalent positions, and service on educational committees constitute significant criteria for consideration.
- Research – will choose if they spend almost 100% of their time conducting research as either an independent, team scientist, or a combination of both (please explain in your Personal Statement).show more
  - Excellence in scholarly research, involving the discovery, organization, interpretation, and transmission of knowledge, is the primary criterion.
  - The quality of the research program of an individual shall be evaluated as to the originality, depth, rigor, and thoroughness of the studies.
  - Important discoveries and innovations in techniques or methods shall lend weight to the assessment.
  - The research may be laboratory, non-laboratory, or patient-based or a combination thereof.
  - While the evaluation of research accomplishment has traditionally focused on the faculty member’s individual achievements, the present and future of science will place increasing emphasis on interdisciplinary research team science.
  - Where relevant, therefore, a faculty member’s contributions to interdisciplinary research team science shall also be considered.
  - Such factors as originality, creativity, indispensability, and unique abilities may be considered when making this evaluation.
  - Independent scientist: it is suggested to have noteworthy grants and publications in which you are listed as primary, secondary, or senior author. If you are in the Lerner Research Institute, you should be full staff, and it is best to start your CCLCM application immediately after your LRI promotion. --Sustained National or International reputation is required--
  - Team scientist: there is no minimum of FTE or funding and usually there are more publications than most individual scientists, and it is more common to be a middle author. Although no minimum funding is required, participation in other investigators’ grants is expected. Your Personal Statement and chair nomination letter should note “team scientist” and how integral you are to the papers and projects you are involved with. If you are in the Lerner Research Institute, you should be full staff, and it is best to start your CCLCM application immediately after your LRI promotion. --Sustained National or International reputation is required--
Secondary Area of Excellence – must declare and provide evidence of acceptable contributions in this area.
- Must choose a different area than your Primary Area of Excellence.
- This should be noted in your Personal Statement and possibly in a Teaching Portfolio.
Final Area of Excellence – must mention contributions you have made to this area.
- Must choose a different area than your Primary and Secondary Areas of Excellence.
- This should be noted in your Personal Statement.
NOTE: If you are in the Lerner Research Institute (LRI) it is best to start your CCLCM application immediately following your LRI promotion.
Please read the CWRU Appointment and Promotion Standards for more detailed information.

Required application materials: expand all

Open Online Application (required) Click to start your Online Application
1. Choose the most appropriate rank, and use our Comparison Tool to review the requirements.
2. Open your application right away and begin completing it.
CV (required)
1. MUST BE IN THE CCLCM CV TEMPLATE
2. Must exactly match the template (font, font size, date order, section format, etc.). Please don't submit your application until it does.
3. Download CCLCM CV Directions, Example & Template 2021.
Chair's Nomination Letter (required)
1. Select either your department or institute chair who knows you best.
2. Your chair’s department must align with the CCLCM academic department you have chosen.
3. By requesting a nomination letter, you agree that you have read the requirements for this rank and know that you have the needed reputation in your Primary Area of Excellence and acceptable contributions in a Secondary Area of Excellence.
4. Your chair, who writes your nomination letter, may NOT also serve as a referee.
5. Your nomination letter can only be requested through a link in your online application. Your chair will receive directions on what to include in the letter. This is the information you chair will receive
  - Advocate strongly on your behalf regarding your Primary and Secondary Areas of Excellence.
  - Explain your past, current, and future roles in the department and how you help fulfill department and institutional goals.
  - Discuss what curricular, research, and clinical directions you are pursuing.
6. The letter is confidential and cannot be shared with you.
Diversity, Equity, and Inclusiveness (DEI) Statement (required)
1. The contributions of faculty members toward promoting diversity and equity should be recognized and credited in conjunction with other faculty achievements. These contributions may be considered positive factors in evaluating a faculty member’s performance.
2. Will only be shared with the CAP and CAPT committee members, and not with referees.
3. Your optional DEI Statement should:
  - Be a maximum length of 2 pages.
  - Include at the top the title of Diversity, Equity, and Inclusiveness Statement, your name, and the date.
  - Include at the bottom the page numbers.
  - Not be on letterhead or signed.
Journal Publications (3-5 documents only)
1. When possible, ALWAYS choose publications that feature you as first, second, or senior author.
2. You may upload a book chapter, but not a whole book.
3. Do not upload a list of your publications.
4. Do NOT upload copies that are password protected!
Personal Statement (required)
1. You have up to 2 pages to explain to your referees and the review committees why you have the reputation required to support the Primary Area of Excellence you have chosen and acceptable contributions in a Secondary Area of Excellence.
2. You should clearly explain the following:
  - Your Primary Area of Excellence (Professional Service, Teaching, or Research);
    - What you have achieved, your goals for the future, and what you have done that shows you meet the needed reputation.
  - Your Secondary Area of Excellence (choose a different area of Professional Service, Teaching, or Research);
    - What you have achieved and your goals for the future in this secondary area.
    - A Secondary Area is required, so make sure you explain your acceptable contributions.
  - The Final Area of Excellence (choose the final area you have not discussed);
    - Mention contributions you have made to this area.
  - Explain any other achievements or specifics that you did not mention in the above areas.
    - Remember to explain items that are not easily derived from your CV and can help explain your full professional story.
  - Summarize the faculty rank you are applying for and how you have achieved the required reputation.
    - This is the time to give details on your successes and explain why you are qualified for this rank.
3. Any professional who reads your Personal Statement should be able to easily understand the evidence that supports your Primary and Secondary Areas of Excellence.
  - Do not make the referees and reviewers figure out your reputation – explain it in detail for them!
  - Use lay persons language and avoid using acronyms from your specialty.
4. Your Personal Statement should:
  - Be a maximum length of 2 pages
  - Include at the top the title of Personal Statement, your name, and the date
  - Include at the bottom the page numbers
  - Not be on letterhead or signed
Teaching Evaluations and Evaluation Summary (optional, recommended, or required)
1. Some candidates (see below) must provide an Evaluation Summary along with their Teaching Evaluations from the past 3 years, or 3 of the most recent years available.
  1. Required: Primary Area of Excellence = TEACHING
    - Teaching Evaluations and Evaluation Summary are required.
    - At CWRU it is highly recommended, but at CCLCM it is now required because it helps to strength the application packet.
  2. Recommended: Secondary Area of Excellence = TEACHING
    - Teaching Evaluations and Evaluation Summary are recommended.
    - If your Secondary Area is Teaching it is a good idea to show your strengths and dedication by including this optional item, though your application should be fine without it.
  3. Optional/Allowed: All others can submit if they choose
    - Any candidate can submit this item, but it is not needed and will not hurt your application if you leave it out.
2. Everything should be combined into one PDF with the Evaluation Summary as the top page and uploaded into your application.
3. If you do not have any teaching evaluations then you cannot submit an Evaluation Summary.
  1. Instead, you must upload a document with a short explanation of why evaluations were not collected in your department.
  2. For example: “I do not have any teaching evaluations due to the department standards regarding the collection of evaluations. Instead, CCLCM Faculty Affairs will try to solicit additional trainee referee letters. Thank you.”
4. The Evaluation Summary must be written by either your department or institute chair, institute administrator, or your institute education administrator. If your chair/administrator isn’t completely familiar with your teaching, you should provide them with a bio on your activities along with your 3 years of evaluations for them to summarize. The Evaluation Summary should be signed/dated/letterhead, be 1-3 paragraphs long, and include:
  - Summary of your teaching evaluations and how you compare with others in the department.
  - The groups of learners you teach (medical students, residents, fellows, post-docs, staff, other trainees at various levels).
  - What current and future teaching you do in the department, Cleveland Clinic, CCLCM, CWRU, CME courses, etc. (this should NOT be a list of each individual course you taught).
5. If you must skip a year because the program does not have enough trainees to trigger an evaluation report, insert a note to explain (add a page in the PDF that says, "Not enough trainees to evaluate and the year.")
6. Evaluations must only cover yourself and NOT other staff; if needed, highlight the sections of the evaluation that pertain to you or the group at large. Do NOT include pages that don’t mention you
7. Evaluations may come from many types of Teaching, including CME courses, training, lectures, grand rounds, presentations, etc. You can use evaluations from MedHub, CCLCM Courseval, other programs, or evaluations created by your department. Ask your Administrator (institute or education) to create, send/hand out, and collect evaluations.
8. For those submitting Teaching Evaluations and Evaluation Summary – CCLCM and CWRU review committees heavily consider poor evaluations: low scores and negative comments. If your scores are below the departmental average or you have many negative comments, it may jeopardize your application. Consider waiting until the issue is resolved to apply for an appointment or discuss your plan of action and goals in your Teaching Portfolio. Your Evaluation Summary and Nomination letter should also address the situation.
9. If you are required to submit evaluations – if you do not have any evaluations you are still allowed to submit an application. In place of the evaluations and an Evaluation Summary, you will instead upload a document with a short explanation of why evaluations were not collected in your department. For example: "I do not have any teaching evaluations due to the department standards regarding the collection of evaluations. Instead, CCLCM Faculty Affairs will try to solicit additional trainee referee letters. Thank you."
Teaching Portfolio (optional, recommended, or required)
1. CWRU has a broad definition of Teaching that covers many different audiences, subjects, and situations. All are important and should be noted.
  - Primary Area of Excellence in Teaching – a Portfolio is required. It should not exceed a maximum of 25 pages but can be shorter. Read instructions carefully and do NOT include teaching evaluations or trainee letters; instead, comment on how you have used these to improve your instruction.
  - Secondary Area of Excellence in Teaching – a Portfolio is recommended. In this scenario, the size can be smaller, maybe 3-7 pages. Read instructions carefully and do NOT include teaching evaluations or trainee letters; instead, comment on how you have used these to improve your instruction.
  - All others – a Portfolio is allowed. Any candidate can submit a Portfolio, and the size can be smaller, maybe 3-7 pages. Many choose to complete a Portfolio to expand upon their teaching contributions without taking space in their Personal Statement. Read instructions carefully and do NOT include teaching evaluations or trainee letters; instead, comment on how you have used these to improve your instruction.
  - Information to review: Teaching Portfolio Template and Instructions
Terminal Degree(s) (required)
1. Upload a scanned copy or photo of your terminal degree: MD, PhD, DO, MBBS, PharmD, JD, etc.
  1. If a translation is needed, also upload a copy.
2. Do NOT upload any other certificates (testing, training, residency, fellowship, or licensure) or other diplomas (bachelor's/master's).
Referee Names (total input: External-14 names, Colleague-5 names, Trainee-8 names)
1. CCLCM Faculty Affairs Office will solicit the referee letters, and NOT the candidate.
  1. If a referee contacts you during the application process, please let them know that all questions must be referred to CCLCM [email protected]
  2. Letters will be solicited AFTER your application is submitted and AFTER the Faculty Affairs team has reviewed and determined that your documents have met the necessary requirements.
2. Referee letters and the names of those who provide them are confidential and can never be disclosed, even to your chair.
3. All referee requirements are the same for Associate Professor and Professor – there is no difference.
4. Lerner Research Institute – LRI CAP referee letters (external, colleague, and trainee) can be used for your appointment if the letters are no more than 2 years old.
  1. It is essential to apply for your CCLCM appointment, immediately upon receiving your LRI staff promotion.
  2. Contact your Administrator and ask them to send one email with each letter as a separate PDF to [email protected].
    - You must enter ALL the LRI referee names into your CCLCM application.
    - If you did not give LRI enough names, you will need to put in extra names to meet the CCLCM minimum number of required names.
    - Faculty Affairs will upload the letters it receives from your administration.
    - If the amount of letters CCLCM receives from LRI meets our standards, then we will not need to solicit any other letters in that referee category.
5. External referees (input 14 names)
  1. Minimum of 6 acceptable external letters are needed to move your application forward. If more letters are received, they will be used.
  2. Need to enter a minimum of 14 external names into your online application. You are allowed to put in enter extra names so your letters are received quicker.
  3. External referees will receive your CV and Personal Statement (and your Teaching Portfolio, but only if Teaching is your Primary Area of Excellence).
  4. Must choose external referee names that hold the faculty rank of Professor (full-time) or work at the National Institutes of Health with the title of NIH Senior Investigator, NIH Senior Scientist, or NIH Senior Clinician. They can be national or international.
    - Letters from Associate Professor, Clinical Professor, Research Professor, Directors, Chairs, Presidents, etc., will be discarded!
    - May choose one Professor Emeritus (if retired for less than 3 years and still academically involved).
  5. Submit verification in your application that each external referee holds the required rank by providing one form of proof:
    - Link to the institution faculty website that shows proves the external referee holds the rank of Professor, NIH Senior Investigator, NIH Senior Scientist, or NIH Senior Clinician
    - Social media sites such as LinkedIn do NOT qualify as proof.
    - Carefully read the website to make sure the required rank is current.
  6. Search your CV for each external referee's name to ensure you have never collaborated with them on any paper, project, or presentation within the past 7 years! See page 6 of the CWRU Appointment and Promotion Standards for official details.
  7. "Arm's Length" rules to follow so you can avoid complications:
    1. MUST NOT HAVE...
      A close familial/friend relationship with you or be anyone who is likely, or perceived to be likely, to be predisposed, positively or negatively, about you.
      Served as your doctoral or postdoctoral supervisor, a mentor, or a staff member in your department when training or working.
      Been someone you supervised (former mentee, trainee, or student).
      Served as your supervisor or received compensation from or on behalf of you (in any type of employment relationship).
      Been a former institution, departmental, or school colleague within the past 7 years (even if you didn’t work directly with them). Visiting professor is fine.
      A close research/project collaboration with you within the past 7 years, or actively planning to collaborate with you
      Coauthored with you within the past 7 years, or actively planning to coauthor with you – other than those produced by membership on a committee, consortium, or task force.
      Participated in a large presentation/project that you both created within the past 7 years, or are actively planning with you.
      More than ONE referee from the same institution or same city as it weakens your application.
      Anyone from Northeast Ohio academic institutions, Cleveland Clinic (all enterprise locations), CWRU, or CWRU-affiliate institution as it is not allowed.
    2. MUST BE...
      "Arm's length" and should NOT have a close personal relationship with you, other than an acquaintance.
      A recognized expert in your field or a related field and be affiliated with an academic institution.
      In your subspecialty, or, if it is small, from a broader field or a related subspecialty.
    3. MIGHT HAVE...
      Asked you to write a chapter in a book they edited or reviewed your manuscript for publication.
      Been made aware of your work through publication, presentation, casual personal exchange, invitation to present at a conference they organized, or visiting professor at their institution.
      Participated with you in a panel or large committee in which you did not work closely together or had a short participation time.
      NOTE: On your CV, under each item that falls into this exception, list the external referee’s full name and annotate how you did not work closely with each other or it was a brief committee.
      Have been on a large publication or research with you but not directly involved. Many large papers or projects have numerous authors who submit information but do not work closely with each other or are cited but were not involved in direct collaboration.
      NOTE: On your CV, under each item that falls into this exception, list the external referee’s full name and annotate how you did not work with each other.
      Asked them at a conference if you can have their business card so they can serve as an external referee for your future application.
    4. NOT SURE?
      Consider leaving out any referee you are unsure about or might be too close to you
      When in doubt, leave them out!
  8. Your Department/Institute Administration is allowed to contact your External Referees BUT these rules must be followed:
    1. Ask your Department or Institute Administration office to reach out to your selected external referees
    2. Department/Institute Administration must use the CCLCM email template to contact external referees. Have them email [email protected] to receive the template and instructions.
    3. Your Administration will let you know if you need to add in more external names, but cannot tell you who declined or the reason.
6. Colleague referees (input 5 names)
  1. Minimum of 2 acceptable colleague letters are needed to move your application forward. If more letters are received, they will be used.
  2. Are current or former colleagues or supervisors that can comment on your administrative service role in a committee, project, or activity in which you were both engaged; and/or any of your teaching activities. The referee will be asked to draw upon their personal experiences with you and will usually not receive your CV or Personal Statement. They can be national or international.
  3. You are allowed to contact your colleagues BEFORE submitting your application. You may ask if they are available to write a reference letter in the future when you apply for a faculty appointment. If they are too busy, that is fine, move on to another person. Once you submit your application, you can no longer speak with your colleagues about the letter.
  4. It is preferable, but not required, that colleague referees have an academic appointment and are in a position to evaluate you at your current level
  5. Research - Team scientist:
    - Research - Team scientist:
      MUST enter 5 extra team lead scientist colleague names into your application; make sure they can vouch for your valuable input to their papers and grants (how you are indispensable).
      Your application will need 2 extra team colleague letters to move forward (for a total of 4 colleague letters).
      MUST email [email protected] the names of the 5 team lead scientist colleague referees you entered.
7. Trainee referees (input 8 names)
  1. Minimum of 4 acceptable trainee letters are needed to move your application forward. If more letters are received, they will be used.
  2. Are any current or former students/trainees at any education level that you taught here or at another institution. They can be national or international and will usually not receive your CV.
  3. You are allowed to contact your trainees before submitting your application. You may ask if they are available to write a reference letter in the future when you apply for a faculty appointment. If they are too busy, that is fine, move on to another person. Once you submit your application, you are no longer allowed to speak with your trainees about the letter.
Submit Online Application (required)
1. You must SUBMIT your application in our College Portal so CCLCM Faculty Affairs can begin processing it.
2. Applications are processed in the order received and high volume may delay processing
3. Your application will be reviewed, and Faculty Affairs will contact you if any documents need to be updated.
4. Anytime you update your CV, you should upload a new version into your application with the current date, making sure it is in our mandatory CCLCM TEMPLATE and accurate.

REQUIREMENTS CHECKLIST for:

New Appointment
Assistant Professor
Approval Time-Frame: 6 - 9 months
(printed on 4/16/2023)

General Considerations:

Must be a member of Cleveland Clinic professional staff or PharmD, and are committed to a career in academic medicine, including expanded teaching of medical trainees.
All staff at main campus MUST apply in the regular track. Staff at regional locations that are interested in academic medicine (increased professional service, teaching, and research) should apply in the regular track
This is an entry-level rank recommended for those who have completed training recently or in the last few years or currently have a clinical/adjunct track appointment. Contact CCLCM Faculty Affairs with any questions. --No reputation is required--
Primary Area of Excellence – must declare and provide evidence of a reputation in this area. Please choose from:
- Professional Service (clinical & administrative) – the majority of candidates will choose this option because their primary focus is clinical along with administrative duties at Cleveland Clinic, regionally, and nationally through societies and journals. --National reputation is required--show more
  - Clinical Service:
    - For those faculty engaged in it, excellence of clinical service will be recognized and evaluated as part of the combined achievements that qualify for a new appointment or promotion.
    - Excellence shall be judged by both objective and subjective measures.
    - The determination of the level of clinical excellence achieved by a candidate for appointment or promotion may include consideration of materials not limited to the following:
      (1) specialty and subspecialty board certification and recertification;
      (2) outcomes data, if available, including mortality and morbidity data, comparative length of stay data, and surveys of patient satisfaction;
      (3) documentation of a reputation for excellence in one’s clinical specialty as evidenced by membership or fellowship in professional societies, especially in leadership positions, and awards for clinical service or patient satisfaction;
      (4) documentation of scholarly activities that influence the practice of medicine nationally; and
      (5) recognition as an authority as indicated by consultations, invited lectures and seminars, visiting professorships, and invited writings.
  - Administrative Service:
    - All faculty will be expected to make administrative service contributions.
    - Examples of administrative service include but are not limited to:
      (1) significant administrative contributions;
      (2) significant contributions to university, hospital, or clinical practice welfare;
      (3) participation in departmental, hospital, university, and/or medical school committees;
      (4) professional memberships and activities and services related to professional societies;
      (5) participation in research review committees of the state and federal government and of voluntary health organizations;
      (6) service on editorial boards of scientific journals or as an examiner on subspecialty boards;
      (7) participation and/or leadership in educational and professional society committees or committees of national, state, and local voluntary health agencies, such as the Academy of Medicine and the Ohio State Medical Association.
- Teaching – will choose if their reputation is as an educator and education is the subject of some of their publications and presentations and it is how they earned their reputation. Otherwise, for the majority of candidates, Teaching will be a Secondary Area of Excellence. --National reputation is required--show more
  - A high level of teaching effectiveness, involving the organization, evaluation, and transmission of knowledge, is a primary criterion as well.
  - The candidate shall have demonstrated a capacity and a desire to maintain teaching effectiveness and show capacity for continuing growth as a teacher.
  - Standards relating to teaching include:
    (1) preparation and presentation of material in a well-organized, current, and stimulating fashion as viewed by peers and students;
    (2) leadership in design, organization, and/or presentation of a course, clinical program, or subdivision thereof;
    (3) ability to evaluate and counsel students; and
    (4) participation in postgraduate educational activities.
  - Teaching settings are to be broadly defined. They may include medical student teaching in all venues, undergraduate and graduate courses teaching throughout the university; graduate medical and postgraduate medical teaching; student advising and continuing medical education, and community teaching.
  - Contributions, in general, include functions concerned with the planning and implementation of teaching concerning content, depth, coverage, sequence, evaluation, and coordination. Recognition will be given to original, innovative, and unique contributions and published reports of such contributions.
  - Teaching may be judged to be of high quality, however, without being innovative or original.
  - In addition, since administration of education efforts is an integral component of the teaching process, service as a subject committee chair, area of concentration chair, core clerkship director, section leader, residency training program director, or equivalent positions, and service on educational committees constitute significant criteria for consideration.
- Research – will choose if they spend almost 100% of their time conducting research as either an independent, team scientist, or a combination of both. If you are in the Lerner Research Institute, it is best to start your CCLCM application immediately after your LRI promotion or when hired. Talk with your LRI Administrator for the correct rank or with questions.show more
  - Excellence in scholarly research, involving the discovery, organization, interpretation, and transmission of knowledge, is the primary criterion.
  - The quality of the research program of an individual shall be evaluated as to the originality, depth, rigor, and thoroughness of the studies.
  - Important discoveries and innovations in techniques or methods shall lend weight to the assessment.
  - The research may be laboratory, non-laboratory, or patient-based or a combination thereof.
  - While the evaluation of research accomplishment has traditionally focused on the faculty member’s individual achievements, the present and future of science will place increasing emphasis on interdisciplinary research team science.
  - Where relevant, therefore, a faculty member’s contributions to interdisciplinary research team science shall also be considered.
  - Such factors as originality, creativity, indispensability, and unique abilities may be considered when making this evaluation.
Please read the CWRU Appointment and Promotion Standards for more detailed information.

Required application materials: expand all

Open Online Application (required) Click to start your Online Application
1. Choose the most appropriate rank, and use our Comparison Tool to review the requirements.
2. Open your application right away and begin completing it.
CV (required)
1. MUST BE IN THE CCLCM CV TEMPLATE
2. Must exactly match the template (font, font size, date order, section format, etc.). Please don't submit your application until it does.
3. Download CCLCM CV Directions, Example & Template 2021.
Chair's Nomination Letter (required)
1. Select either your department or institute chair who knows you best.
2. Your chair’s department must align with the CCLCM academic department you have chosen.
3. By requesting a nomination letter, you agree that you have read the requirements for this rank and know that you have the needed reputation in your Primary Area of Excellence and acceptable contributions in a Secondary Area of Excellence.
4. Your chair, who writes your nomination letter, may NOT also serve as a referee.
5. Your nomination letter can only be requested through a link in your online application. Your chair will receive directions on what to include in the letter. This is the information you chair will receive
  - Advocate strongly on your behalf regarding your Primary and Secondary Areas of Excellence.
  - Explain your past, current, and future roles in the department and how you help fulfill department and institutional goals.
  - Discuss what curricular, research, and clinical directions you are pursuing.
6. The letter is confidential and cannot be shared with you.
Terminal Degree(s) (required)
1. Upload a scanned copy or photo of your terminal degree: MD, PhD, DO, MBBS, PharmD, JD, etc.
  1. If a translation is needed, also upload a copy.
2. Do NOT upload any other certificates (testing, training, residency, fellowship, or licensure) or other diplomas (bachelor's/master's).
Referee Names (total input: Colleague-6 names)
1. CCLCM Faculty Affairs Office will solicit the referee letters, and NOT the candidate.
  1. If a referee contacts you during the application process, please let them know that all questions must be referred to CCLCM [email protected]
  2. Letters will be solicited AFTER your application is submitted and AFTER the Faculty Affairs team has reviewed and determined that your documents have met the necessary requirements.
2. Referee letters and the names of those who provide them are confidential and can never be disclosed, even to your chair.
3. All referee requirements are the same for Associate Professor and Professor – there is no difference.
4. Lerner Research Institute – LRI CAP referee letters (external, colleague, and trainee) can be used for your appointment if the letters are no more than 2 years old.
  1. It is essential to apply for your CCLCM appointment, immediately upon receiving your LRI staff promotion.
  2. Contact your Administrator and ask them to send one email with each letter as a separate PDF to [email protected].
    - You must enter ALL the LRI referee names into your CCLCM application.
    - If you did not give LRI enough names, you will need to put in extra names to meet the CCLCM minimum number of required names.
    - Faculty Affairs will upload the letters it receives from your administration.
    - If the amount of letters CCLCM receives from LRI meets our standards, then we will not need to solicit any other letters in that referee category.
5. Colleague referees (input 6 names)
  1. Minimum of 3 acceptable colleague letters are needed to move your application forward. If more letters are received, they will be used.
  2. Are current or former colleagues or supervisors that can comment on your administrative service role in a committee, project, or activity in which you were both engaged; and/or any of your teaching activities. The referee will be asked to draw upon their personal experiences with you and will usually not receive your CV. They can be national or international.
    - Important: if you are less than 2 years out of post-grad training (intern, resident, fellow, post-grad doc, etc.) you MUST choose supervisors from your training and NOT current coworkers. (unless this is where you trained).
  3. You are allowed to contact your colleagues before submitting your application. You may ask if they are available to write a reference letter in the future when you apply for a faculty appointment. If they are too busy, that is fine, move on to another person. Once you submit your application, you can no longer speak with your colleagues about the letter.
  4. It is preferable, but not required, that colleague referees have an academic appointment and are in a position to evaluate you at your current level.
Submit Online Application (required)
1. You must SUBMIT your application in our College Portal so CCLCM Faculty Affairs can begin processing it.
2. Applications are processed in the order received and high volume may delay processing
3. Your application will be reviewed, and Faculty Affairs will contact you if any documents need to be updated.

REQUIREMENTS CHECKLIST for:

New Appointment
Instructor
Approval Time-Frame: 6 - 9 months
(printed on 4/16/2023)

General Considerations:

This is an entry-level rank that is only for Lerner Research Institute (LRI) mid- to senior career level Research Associates. Talk with your LRI Administrator if you have any questions. --No reputation is required--
Primary Area of Excellence – must declare and provide evidence of a reputation in this area. Please choose from:
- Professional Service (clinical & administrative) – the majority of candidates will choose this option because their primary focus is clinical along with administrative duties at Cleveland Clinic, regionally, and nationally through societies and journals. --National reputation is required--show more
  - Clinical Service:
    - For those faculty engaged in it, excellence of clinical service will be recognized and evaluated as part of the combined achievements that qualify for a new appointment or promotion.
    - Excellence shall be judged by both objective and subjective measures.
    - The determination of the level of clinical excellence achieved by a candidate for appointment or promotion may include consideration of materials not limited to the following:
      (1) specialty and subspecialty board certification and recertification;
      (2) outcomes data, if available, including mortality and morbidity data, comparative length of stay data, and surveys of patient satisfaction;
      (3) documentation of a reputation for excellence in one’s clinical specialty as evidenced by membership or fellowship in professional societies, especially in leadership positions, and awards for clinical service or patient satisfaction;
      (4) documentation of scholarly activities that influence the practice of medicine nationally; and
      (5) recognition as an authority as indicated by consultations, invited lectures and seminars, visiting professorships, and invited writings.
  - Administrative Service:
    - All faculty will be expected to make administrative service contributions.
    - Examples of administrative service include but are not limited to:
      (1) significant administrative contributions;
      (2) significant contributions to university, hospital, or clinical practice welfare;
      (3) participation in departmental, hospital, university, and/or medical school committees;
      (4) professional memberships and activities and services related to professional societies;
      (5) participation in research review committees of the state and federal government and of voluntary health organizations;
      (6) service on editorial boards of scientific journals or as an examiner on subspecialty boards;
      (7) participation and/or leadership in educational and professional society committees or committees of national, state, and local voluntary health agencies, such as the Academy of Medicine and the Ohio State Medical Association.
- Teaching – will choose if their reputation is as an educator and education is the subject of some of their publications and presentations and it is how they earned their reputation. Otherwise, for the majority of candidates, Teaching will be a Secondary Area of Excellence. --National reputation is required--show more
  - A high level of teaching effectiveness, involving the organization, evaluation, and transmission of knowledge, is a primary criterion as well.
  - The candidate shall have demonstrated a capacity and a desire to maintain teaching effectiveness and show capacity for continuing growth as a teacher.
  - Standards relating to teaching include:
    (1) preparation and presentation of material in a well-organized, current, and stimulating fashion as viewed by peers and students;
    (2) leadership in design, organization, and/or presentation of a course, clinical program, or subdivision thereof;
    (3) ability to evaluate and counsel students; and
    (4) participation in postgraduate educational activities.
  - Teaching settings are to be broadly defined. They may include medical student teaching in all venues, undergraduate and graduate courses teaching throughout the university; graduate medical and postgraduate medical teaching; student advising and continuing medical education, and community teaching.
  - Contributions, in general, include functions concerned with the planning and implementation of teaching concerning content, depth, coverage, sequence, evaluation, and coordination. Recognition will be given to original, innovative, and unique contributions and published reports of such contributions.
  - Teaching may be judged to be of high quality, however, without being innovative or original.
  - In addition, since administration of education efforts is an integral component of the teaching process, service as a subject committee chair, area of concentration chair, core clerkship director, section leader, residency training program director, or equivalent positions, and service on educational committees constitute significant criteria for consideration.
- Research – will choose if they spend almost 100% of their time conducting research as either an independent, team scientist, or a combination of both. If you are in the Lerner Research Institute, it is best to start your CCLCM application immediately after your LRI promotion or when hired. Talk with your LRI Administrator for the correct rank or with questions.show more
  - Excellence in scholarly research, involving the discovery, organization, interpretation, and transmission of knowledge, is the primary criterion.
  - The quality of the research program of an individual shall be evaluated as to the originality, depth, rigor, and thoroughness of the studies.
  - Important discoveries and innovations in techniques or methods shall lend weight to the assessment.
  - The research may be laboratory, non-laboratory, or patient-based or a combination thereof.
  - While the evaluation of research accomplishment has traditionally focused on the faculty member’s individual achievements, the present and future of science will place increasing emphasis on interdisciplinary research team science.
  - Where relevant, therefore, a faculty member’s contributions to interdisciplinary research team science shall also be considered.
  - Such factors as originality, creativity, indispensability, and unique abilities may be considered when making this evaluation.
Please read the CWRU Appointment and Promotion Standards for more detailed information.

Required application materials: expand all

Open Online Application (required) Click to start your Online Application
1. Choose the most appropriate rank, and use our Comparison Tool to review the requirements.
2. Open your application right away and begin completing it.
CV (required)
1. MUST BE IN THE CCLCM CV TEMPLATE
2. Must exactly match the template (font, font size, date order, section format, etc.). Please don't submit your application until it does.
3. Download CCLCM CV Directions, Example & Template 2021.
4. CV should be up-to-date and include your current role at Cleveland Clinic and when you started the position.
Chair's Nomination Letter (required)
1. Select either your department or institute chair who knows you best.
2. Your chair’s department must align with the CCLCM academic department you have chosen.
3. By requesting a nomination letter, you agree that you have read the requirements for this rank and know that you have the needed reputation in your Primary Area of Excellence and acceptable contributions in a Secondary Area of Excellence.
4. Your chair, who writes your nomination letter, may NOT also serve as a referee.
5. Your nomination letter can only be requested through a link in your online application. Your chair will receive directions on what to include in the letter. This is the information you chair will receive
  - Advocate strongly on your behalf regarding your Primary and Secondary Areas of Excellence.
  - Explain your past, current, and future roles in the department and how you help fulfill department and institutional goals.
  - Discuss what curricular, research, and clinical directions you are pursuing.
6. The letter is confidential and cannot be shared with you.
Terminal Degree(s) (required)
1. Upload a scanned copy or photo of your terminal degree: MD, PhD, DO, MBBS, PharmD, JD, etc.
  1. If a translation is needed, also upload a copy.
2. Do NOT upload any other certificates (testing, training, residency, fellowship, or licensure) or other diplomas (bachelor's/master's).
Referee Names (total input: Colleague-6 names)
1. CCLCM Faculty Affairs Office will solicit the referee letters, and NOT the candidate.
  1. If a referee contacts you during the application process, please let them know that all questions must be referred to CCLCM [email protected]
  2. Letters will be solicited AFTER your application is submitted and AFTER the Faculty Affairs team has reviewed and determined that your documents have met the necessary requirements.
2. Referee letters and the names of those who provide them are confidential and can never be disclosed, even to your chair.
3. All referee requirements are the same for Associate Professor and Professor – there is no difference.
4. Lerner Research Institute – LRI CAP referee letters (external, colleague, and trainee) can be used for your appointment if the letters are no more than 2 years old.
  1. It is essential to apply for your CCLCM appointment, immediately upon receiving your LRI staff promotion.
  2. Contact your Administrator and ask them to send one email with each letter as a separate PDF to [email protected].
    - You must enter ALL the LRI referee names into your CCLCM application.
    - If you did not give LRI enough names, you will need to put in extra names to meet the CCLCM minimum number of required names.
    - Faculty Affairs will upload the letters it receives from your administration.
    - If the amount of letters CCLCM receives from LRI meets our standards, then we will not need to solicit any other letters in that referee category.
5. Colleague referees (input 6 names)
  1. Minimum of 3 acceptable colleague letters are needed to move your application forward. If more letters are received, they will be used.
  2. Are current or former colleagues or supervisors that can comment on your administrative service role in a committee, project, or activity in which you were both engaged; and/or any of your teaching activities. The referee will be asked to draw upon their personal experiences with you and will usually not receive your CV. They can be national or international.
    - Important: if you are less than 2 years out of post-grad training (intern, resident, fellow, post-grad doc, etc.) you MUST choose supervisors from your training and NOT current coworkers. (unless this is where you trained).
  3. You are allowed to contact your colleagues before submitting your application. You may ask if they are available to write a reference letter in the future when you apply for a faculty appointment. If they are too busy, that is fine, move on to another person. Once you submit your application, you can no longer speak with your colleagues about the letter.
  4. It is preferable, but not required, that colleague referees have an academic appointment and are in a position to evaluate you at your current level.
Submit Online Application (required)
1. You must SUBMIT your application in our College Portal so CCLCM Faculty Affairs can begin processing it.
2. Applications are processed in the order received and high volume may delay processing
3. Your application will be reviewed, and Faculty Affairs will contact you if any documents need to be updated.

Cleveland Clinic Lerner College of Medicine

Faculty Applications

Office of Faculty Affairs

Education Institute; 9500 Euclid Avenue, EC40; Phone: 216-442-5627; Email: CCLCM Faculty Affairs

Cleveland Clinic Lerner College of Medicine

Faculty Applications

Office of Faculty Affairs

Education Institute; 9500 Euclid Avenue, EC40; Phone: 216-442-5627; Email: CCLCM Faculty Affairs

Cleveland Clinic Lerner College of Medicine

Faculty Applications

Office of Faculty Affairs

Education Institute; 9500 Euclid Avenue, EC40; Phone: 216-442-5627; Email: CCLCM Faculty Affairs

Cleveland Clinic Lerner College of Medicine

Faculty Applications

Office of Faculty Affairs

Education Institute; 9500 Euclid Avenue, EC40; Phone: 216-442-5627; Email: CCLCM Faculty Affairs