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REQUIREMENTS CHECKLIST for:
New Appointment to Professor
Time Frame to Approval: 12 to 14 months
(printed on 1/3/2022)
General Considerations:
  • Must be a member of Cleveland Clinic professional staff, and are committed to a career in academic medicine, including expanded teaching of medical trainees.
  • Currently have no CCLCM appointment or one in the clinical/adjunct track. Contact CCLCM Faculty Affairs with any questions.
  • Must declare a Primary Area of Excellence and provide evidence of a reputation in this area. Please choose from:
    • Professional Service (clinical & administrative) – the majority of candidates will choose this option because their primary focus is clinical along with administrative duties. National reputation is required.
    • Teaching – will choose if their reputation is as an educator and education is the subject of most of their publications and presentations. Otherwise, for the majority of candidates, Teaching will be a Secondary Area of Excellence. National reputation is required.
    • Research – will choose if they spend most of their time conducting research as either an independent or team scientist.
      • Independent scientist: you must have two RO1 Grants or equivalent and 50 or more publications with many as primary, secondary, or senior author. If you are in the Lerner Research Institute, you should be full staff, and it is best to start your CCLCM application immediately after your LRI promotion. International reputation is required.
      • Team scientist: there is no minimum of FTE or funding and usually there are more publications with 65+ being average, and it is more usual to be a middle author. Although no minimum funding is required, participation in other investigators’ grants is expected. Your Personal Statement and chair nomination letter should note “team scientist” and how integral you are to the papers and projects you are involved with. If you are in the Lerner Research Institute, you should be full staff, and it is best to start your CCLCM application immediately after your LRI promotion. International reputation is required.
  • Must also provide evidence of acceptable contributions in a Secondary Area of Excellence. This should be noted in your Personal Statement and possibly in a Teaching Portfolio.
  • Please read the CWRU Appointment and Promotion Standards for more detailed information.
 
Required application materials:     expand all
  1. Referee Names (total input: External-14 names, Colleague-5 names, Trainee-8 names)
    1. Referee letters and the names of those who provide them are confidential and can never be disclosed, even to your chair.
    2. All referee requirements are the same for Associate Professor and Professor – there is no difference.
    3. The CCLCM Faculty Affairs Office and NOT the candidate will solicit the referee letters. If a referee contacts you during the application process, please let them know that all questions must be referred to CCLCM FacultyAffairsCCLCM@ccf.org.
    4. Lerner Research Institute – LRI CAP referee letters (external, colleague, and trainee) can be used for your appointment if the letters are no more than 2 years old. This is why it is essential to apply for your CCLCM appointment, immediately upon receiving your LRI staff promotion. Your Administrator should send one email with each letter as a separate PDF to FacultyAffairsCCLCM@ccf.org.
    5. External referees (input 14 names)
      1. CCLCM Faculty Affairs will solicit the referees and needs a total of 6 good external letters to move your application forward. If more letters are received, they will be used.
      2. Need to put a minimum of 14 external names into your online application. You are allowed to put in extra names so your letters are received quicker.
      3. External referees will receive your CV and Personal Statement (and your Teaching Portfolio, but only if Teaching is your Primary Area of Excellence).
      4. Must discuss only the external referee names with your nominating chair.
        • Your chair will pick and give you 6 external referee names, and you will pick the remaining 8 names.
        • Your chair should provide you with the name, rank, email, etc., of their selections (open application to see more details).
        • You will put all the names into your online application and indicate which 6 names your chair provided (there is a box to check).
      5. Must choose names that hold the faculty rank of Professor (full-time) or work at the National Institutes of Health with the title of NIH Senior Investigator, NIH Senior Scientist, or NIH Senior Clinician. They can be national or international.
        • Letters from Associate Professor, Clinical Professor, Research Professor, Directors, Chairs, Presidents, etc., will be discarded!
        • You may choose one Professor Emeritus (if retired for less than 3 years and still academically involved).
      6. Submit verification in your application that each external referee holds the required rank by providing one form of proof:
        • Link to faculty website that shows external referee holds the rank of Professor, NIH Senior Investigator, NIH Senior Scientist, or NIH Senior Clinician (social media sites do NOT qualify as proof). This is the easiest way to show proof, but read the website carefully to make sure they still have the professor rank.
        • CV or biosketch that you were able to find online.
      7. NEW! Search your CV for each external referee's name to ensure you have never collaborated with them on any paper, project, or presentation within the past 7 years! See page 6 of the CWRU Appointment and Promotion Standards for official details.
      8. "Arm's Length" rules to follow so your application doesn’t have avoidable issues:
        1. MUST NOT...
          • Have a close familial/friend relationship with you or be anyone who is likely, or perceived to be likely, to be predisposed, positively or negatively, about you.
          • Have served as your doctoral or postdoctoral supervisor, or your mentor.
          • Have been someone you supervised (former mentee, trainee, or student).
          • Be serving as your supervisor or received compensation from or on behalf of you (in any type of employment relationship).
          • Be a former institution, departmental, or school colleague within the past 7 years (even if you didn’t work directly with them). Visiting professor is fine.
          • Have a close research/project collaboration with the candidate within the past 7 years, or actively planning to collaborate with you.
          • Have coauthored with you within the past 7 years, or actively planning to coauthor with you – other than those produced by membership on a committee, consortium, or task force.
          • Have participated in a large presentation/project that you both created within the past 7 years, or are actively planning with you.
          • Pick more than ONE referee from the same institution or same city as it weakens your application.
          • Pick anyone from Northeast Ohio academic institutions, Cleveland Clinic (all enterprise locations), CWRU, or CWRU-affiliate institution as it is not allowed.
        2. MUST...
          • Be "arm's length" and should NOT have a close personal relationship with you, other than an acquaintance.
          • Be a recognized expert in your field or a related field and be affiliated with an academic institution.
          • Be in your subspecialty, or, if it is small, from a broader field or a related subspecialty.
        3. MIGHT...
          • Have asked you to write a chapter in a book they edited or reviewed your manuscript for publication.
          • Be aware of your work through publication, presentation, invitation to present at a conference they organized, or visiting professor at their institution.
          • Have participated with you in a panel or large committee, or personal exchange.
          • Ask them at a conference if you can have their business card so they can serve as an external referee for your future application.
          • Consider leaving out any referee you are unsure about or might be too close to you – when in doubt, leave them out!
      9. NEW! Allowed contact with External Referees by your Department Administration, but these rules must be followed:
        1. You can ask your Department or Institute Administration office to reach out to your selected external referees.
        2. Department/Institute Administration must use the CCLCM provided email template to contact external referees.
        3. Your Administration will let you know if you need to add in more names, but will never tell you who declined or the reason.
    6. Colleague referees (input 5 names)
      1. CCLCM Faculty Affairs will solicit the referees and needs a total of 2 good colleague letters to move your application forward. If more letters are received, they will be used.
        • Research - Team scientist: you must put in 5 extra team colleague names that can vouch for your valuable input to their papers and grants (how you are indispensable). Your application will need 2 extra team colleague letters to move forward (for a total of 4 colleague letters). Email FacultyAffairsCCLCM@ccf.org with the names of the 5 team colleague referees.
      2. Are current or former colleagues or supervisors that can comment on your administrative service role in a committee, project, or activity in which you were both engaged; and/or any of your teaching activities. The referee will be asked to draw upon their personal experiences with you and will usually not receive your CV. They can be national or international.
      3. You are allowed to contact your colleagues before submitting your application. You may ask if they are available to write a reference letter in the future when you apply for a faculty appointment. If they are too busy, that is fine, move on to another person. Once you submit your application, you can no longer speak with your colleagues about the letter.
      4. It is preferable, but not required, that colleague referees have an academic appointment and are in a position to evaluate you at your current level.
    7. Trainee referees (input 8 names)
      1. CCLCM Faculty Affairs will solicit the referees and needs a total of 4 good trainee letters to move your application forward. If more letters are received, they will be used.
      2. Are any current or former students/trainees at any education level that you taught here or at another institution. They can be national or international and will usually not receive your CV.
      3. You are allowed to contact your trainees before submitting your application. You may ask if they are available to write a reference letter in the future when you apply for a faculty appointment. If they are too busy, that is fine, move on to another person. Once you submit your application, you are no longer allowed to speak with your trainees about the letter.
 
 
REQUIREMENTS CHECKLIST for:
New Appointment to Associate Professor
Time Frame to Approval: 12 to 14 months
(printed on 1/3/2022)
General Considerations:
  • Must be a member of Cleveland Clinic professional staff, and are committed to a career in academic medicine, including expanded teaching of medical trainees.
  • Currently have no CCLCM appointment or one in the clinical/adjunct track. Contact CCLCM Faculty Affairs with any questions.
  • Must declare a Primary Area of Excellence and provide evidence of a reputation in this area. Please choose from:
    • Professional Service (clinical & administrative) – the majority of candidates will choose this option because their primary focus is clinical along with administrative duties. Regional / Midwest to emerging national reputation is required.
    • Teaching – will choose if their reputation is as an educator and education is the subject of most of their publications and presentations. Otherwise, for the majority of candidates, Teaching will be a Secondary Area of Excellence. Regional / Midwest to emerging national reputation is required.
    • Research – will choose if they spend most of their time conducting research as either an independent or team scientist.
      • Independent scientist: you must have one RO1 Grants or equivalent and 25 or more publications with many as primary, secondary, or senior author. If you are in the Lerner Research Institute, you should be full staff, and it is best to start your CCLCM application immediately after your LRI promotion. International reputation is required.
      • Team scientist: there is no minimum of FTE or funding and usually there are more publications with 35+ being average, and it is more usual to be a middle author. Although no minimum funding is required, some participation in other investigators’ grants is expected. Your Personal Statement and chair nomination letter should note “team scientist” and how integral you are to the papers and projects you are involved with. If you are in the Lerner Research Institute, you should be full staff, and it is best to start your CCLCM application immediately after your LRI promotion. International reputation is required.
  • Must also provide evidence of acceptable contributions in a Secondary Area of Excellence. This should be noted in your Personal Statement and possibly in a Teaching Portfolio.
  • Please read the CWRU Appointment and Promotion Standards for more detailed information.
 
Required application materials:     expand all
 
 
REQUIREMENTS CHECKLIST for:
New Appointment to Assistant Professor
Time Frame to Approval: 6 to 9 months
(printed on 1/3/2022)
General Considerations:
  • Must be a member of Cleveland Clinic professional staff or PharmD, and are committed to a career in academic medicine, including expanded teaching of medical trainees.
  • This is an entry-level rank recommended for those who have completed training recently or in the last few years or currently have a clinical/adjunct track appointment. Contact CCLCM Faculty Affairs with any questions. No reputation is required.
  • Must declare a Primary Area of Excellence. Please choose from:
    • Professional Service (clinical & administrative) – the majority of candidates will choose this option because their primary focus is clinical along with administrative duties.
    • Teaching – will choose if their reputation is as an educator and education is the subject of most of their publications and presentations. No Teaching Portfolio is needed.
    • Research – will choose if they spend most of their time conducting research as either an independent or team scientist. If you are in the Lerner Research Institute, it is best to start your CCLCM application immediately after your LRI promotion or when hired. Talk with your LRI Administrator for the correct rank or with questions.
  • Please read the CWRU Appointment and Promotion Standards for more detailed information.
 
Required application materials:     expand all
 
 
REQUIREMENTS CHECKLIST for:
New Appointment to Instructor
Time Frame to Approval: 6 to 9 months
(printed on 1/3/2022)
General Considerations:
  • Must be a member of Cleveland Clinic professional staff, and are committed to a career in academic medicine. Should be making important contributions directly to the teaching and educational programs with CCLCM and CWRU.
  • This is an entry-level rank that generally applies to most mid- to senior career level Research Associates in Lerner Research Institute (LRI). Talk with your LRI Administrator if you have any questions. No reputation is required.
  • Must declare a Primary Area of Excellence. Please choose from:
    • Professional Service (clinical & administrative) – the majority of candidates will choose this option because their primary focus is clinical along with administrative duties.
    • Teaching – will choose if their reputation is as an educator and education is the subject of most of their publications and presentations. No Teaching Portfolio is needed.
    • Research – will choose if they spend most of their time conducting research as either an independent or team scientist. If you are in the Lerner Research Institute, it is best to start your CCLCM application immediately after your LRI promotion or when hired. Talk with your LRI Administrator for the correct rank or with questions.
  • Please read the CWRU Appointment and Promotion Standards for more detailed information.
 
Required application materials:     expand all